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Proofpoint HR Project Specialist in Boston, Massachusetts

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview

Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.

Protection Starts with People. Proofpoint.

The Role

We are seeking a highly organized and proactive individual to join our team as an HR Project Specialist. This role requires exceptional administrative skills, the ability to manage multiple tasks efficiently, and the capacity to support executives in a fast-paced environment. This role will have responsibilities within HR Projects, Executive Support, and Local Office Support.

HR Project Specialist:

  • Support the planning, coordination, and execution of various HR activities aimed at enhancing employee experience, optimizing HR processes, and achieving organizational goals.

  • Assist in the development of project plans, timelines, and milestones in collaboration with HR leadership.

  • Monitor project progress and ensure deliverables are completed on time and within scope.

  • Collaborate with cross-functional teams to support HR initiatives and ensure alignment with organizational objectives.

  • Maintain project documentation and records, including project plans, reports, and correspondence.

  • Provide administrative support to the HR department as needed.

Executive Support:

  • Provide administrative support to the Information Protection Executive and Tessian Senior Leadership Team, including managing calendars, scheduling meetings, and arranging travel itineraries.

  • Balance workload and priorities across time zones by supporting leaders in Boston and in London.

  • Draft email correspondence to external stakeholders including customers and partners

  • Coordinate internal and external group meetings including external events with top Fortune 500 CISOs

  • Participate and coordinate weekly LT meetings and monthly all-hands including creating of PowerPoint decks for internal meetings as needed.

  • Act as a liaison between executives and internal/external stakeholders, maintaining professional communication and confidentiality.

  • Handle ad-hoc tasks and projects as assigned by executives, demonstrating flexibility and adaptability.

Local Office Support:

  • Partner collaboratively with the Real Estate and Workplace Services organization to help facilitate the day-to-day operations of the office.

  • Provide general support to local Boston employees.

  • Serve as point person for ordering and stocking of supplies, kitchen items, and food and beverage programs.

  • Work in coordination with REWS on office maintenance and repairs, ensuring a safe and productive work environment.

  • Facilitate employee inquiries and concerns related to office facilities and administrative processes to the right channels to help ensure a productive employee experience.

  • Foster a positive and collaborative office culture by organizing team-building activities and promoting employee engagement initiatives.

What you bring to the team

  • 4-year degree from an accredited college or university

  • Minimum of 5+ years of relevant experience working in a human resources or executive assistant capacity.

  • Proven experience as a project coordinator or administrative support, preferably in HR or related field.

  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.

  • Strong communication and interpersonal skills, with a professional and approachable demeanor.

  • Proficiency in Microsoft Office Suite and other relevant software applications.

  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.

  • Flexibility to adapt to changing priorities and work under pressure to meet deadlines.

  • Knowledge of HR processes and practices is a plus.

  • Previous experience in project management or event planning is a plus.

Why Proofpoint

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.

We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint! #LifeAtProofpoint


If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable pay and/or equity. We offer a competitive benefits package that includes flexible time off, a robust well-being program that provides for 4 global wellbeing days per year, and a 3-week work from anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 93,730.00 - 147,290.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 74,550.00 - 117,150.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 66,640.00 - 104,720.00 USD

Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.

To view additional awards, please visit

Proofpoint thrives on the invaluable contributions of our diverse workforce, which encompasses a kaleidoscope of lived experiences, thoughts, perspectives, and professional expertise. We attribute much of our success to our people, who are at the core of our organization and embody our people-centric ethos.

We hire the most innovative minds globally to safeguard our customers’ sensitive data and intellectual property. Our talented workforce develops and leverages our advanced technology, combining their expertise to provide comprehensive protection against threat actors and mitigate the risks posed by both malicious and negligent employees.

Cyberattacks have the potential to disrupt access to vital resources such as energy, water, transportation, healthcare, and financial services. At Proofpoint, our dedicated team works tirelessly to ensure world-class cyber resilience, protecting approximately 8,000 enterprise customers worldwide.

We are committed to creating a diverse, equitable, and inclusive environment. We work every day to ensure that our employees feel that they are in a community that celebrates their unique identity, cultivates their sense of belonging, and invests in their professional growth. We have 9 employee-led employee inclusion groups which help support both employees and our organization by providing opportunities to network, discuss career and cultural development and uplift the corporate culture to create a more inclusive workplace.

At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to:

  • Build and enhance our proven security platform

  • Blend innovation and speed in a constantly evolving cloud architecture

  • Analyze new threats and offer deep insight through data-driven intel

  • Collaborate with customers to help solve their toughest security challenges

We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.